How To Save Email As Pdf
To save email as a pdf, simply open the email you want to save as a PDF. Click on the “Print” icon. In the Print window, choose “Save as PDF” from the “Destination” drop-down menu. Click on the “Save” button to save the email as a PDF file.
Below, weall show you how to save email messages from your inbox to PDF, whether youare using Gmail, Outlook, or if youad like to do so on your phone. If youare using Gmail as your default email app, you can save your email messages as a PDF on a computer or mobile device. Whenever you encounter an email message or a conversation you would like to export and store on your device later, saving it as a PDF file takes only two simple taps.
Instead of digging through your inbox every time you want to look up that specific email, you can just save it as a PDF instead. Using the “Save As PDF” function within Spark Mail apps, you can quickly and easily turn any email that you are sending from your inbox, or receiving, into a PDF.
Best of all, Spark is free application, you can convert and save an unlimited amount of emails into PDF. If you have not done so yet, download Spark Mail app free on your iPhone or iPad from App Store and setup your email account, which includes your emails. If you would like to save Microsoft Outlook emails as PDFs from your iPhone or iPad, just add the Outlook account in the Spark Mail app and use the built-in Save As PDF option to export any emails.
To save emails to PDFs from the native Mac Mail client, you can open any email, and then Go File > Export to PDF, and Save. Apples Mail app makes it easy to save important emails as PDFs to keep safe on an iPhone or iPad.
We are going to show you a simple way to save your emails as PDFs on iPhone — all you need is any email app and PDF Expert, iOSs definitive PDF editor. If saving emails as PDFs is something you are going to be doing on a regular basis, you may want to take advantage of these free or paid tools, which may offer more options and flexibility. As you can see, saving emails as PDF is no hassle, no matter whether you are using a Mac, iPhone, and iPad, iPad, or Android – simply follow the directions above.
With so much information flowing via email, it is inevitable you will want to keep a few for later reference — and downloading emails as PDF is the best way to do so. Maybe you needed to save the email as PDF so that you could incorporate it into another PDF, or a sales PowerPoint presentation, or another kind of formal document. If your business email is an employee email, you should consult your supervisor or IT department before making any storage copies of your emails, simply to avoid any legal consequences.
| Step | Action |
|---|---|
| 1 | Open the email you want to save as a PDF. |
| 2 | Click on the “File” or “More” dropdown menu. |
| 3 | Select “Print” from the menu. |
| 4 | In the print window, select “Save as PDF” from the dropdown menu. |
| 5 | Choose a location to save the PDF and give it a name. |
| 6 | Click “Save” to save the email as a PDF. |
Saving an email A PDF of your email ensures that you can access it even when the Internet goes down. Saving mail as a PDF is especially helpful if you are really going to share it, since you will not want to forward your entire email to a recipient all the time, allowing them to reply in the chain. It is not ideal to save more than one email in a PDF document, since that could get pretty laborious.
If you wish to store email contents beyond the confines of an inbox, then probably the best file format to opt for is PDF, since it is widely used, can be shared, and viewed on all platforms including Windows PCs, Macs, iOS, and Android devices. You will then be able to either share that PDF with someone, or store it locally on your device or on a computer.
Once Outlook is open, select the email that you would like to convert into a PDF, and click on the File > Save As button to save it to MSG on your computer. Select an email, click File -> Print, choose Microsoft Print to PDF in the printer drop-down, and then press Print.
Select the option that says Print, and in the drop-down you will see an option that says Select Print again, click that. To specify additional options, such as which pages of the email should be printed, then click on the Print options button.
You will be taken to the following page, where you will see a pop-up with an option to Click Save As PDF under Target, click on that. Once you select Save as PDF as your drop-down, you should see the download icon in yellow or blue at the top right hand corner of the mobile screen. In the Word document, tap on Microsoft Office, hover your cursor over Save As, and choose either PDF or XPS.
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Since the one or more attachments to an email are saved in plain-text, you may as well open it using a plain-text editor, like Notepad. With PDF Expert, you can easily display that attachment, add notes or signatures, edit text, or combine it with other files.
With the methods mentioned above, you can only save a single message in a PDF at a time, if you would like to batch convert several emails into individual PDF files, you may want to check out the bulk saving utility from Kutools for Outlook.
PDFelement also provides you with another way of converting your Outlook emails into PDFs using Print feature. To save Microsoft Outlook emails to PDF for offline consumption, take advantage of the desktop computers Virtual PDF Printer to print out the emails as PDFs.
Wondershare allows you to create, edit, and save documents or emails as PDFs, all from the convenience of your desktop computer or in Microsoft Word. The MS Word app effortlessly saves Yahoo Mail emails as PDFs within few clicks, provided that the contents are clean and sharp. If you are using Mailbird for managing your mail and messaging apps, you can save, print, or export your emails without leaving the app.
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Like old spy movies, these emails will self-destruct; they will become unaccessible after some period of time. Just know they might be able to stop you printing and/or saving the email that way — and even if they cannot, it might be an ethical violation. Also, if you are saving your PDF of the email for sharing later, it might also be helpful to redact certain private information.
How do I convert an email to PDF?
You must first browse to the Print dialogue box within the particular email you wish to convert before you can convert it to a PDF. A printer icon may be used to symbolize the Print dialogue box, or it may be accessible through extra menu items. Press Print. From the Print dialogue box, choose Save As PDF or Export As PDF.
How can I save an email as a PDF?
The procedures below may be used to save an email as a PDF.
- The email you wish to save as a PDF should be opened.
- Choose “Print” from the drop-down menu under “File” on the top menu.
- Choose “Save as PDF” from the “PDF” dropdown option in the Print dialogue box’s bottom left corner.
- Click “Save” after choose where you want to store the PDF.
Can I save multiple emails as a single PDF?
By choosing numerous emails in your inbox and doing the steps above, you can save multiple emails as a single PDF. A single PDF file will be created from the chosen emails. Moreover, certain email programs, like Apple Mail’s “Save To PDF” option, have a built-in ability to save several emails as a single PDF file.